Clear Ideas™ AI Enhanced Search
Validate Search Quality Quickly
Run your own search scenarios in trial, compare alternatives, and escalate to sales if you need security or deployment alignment.
How does AI Enhanced Search differ from traditional keyword search?
AI Enhanced Search uses semantic understanding to interpret query intent and meaning, not just exact keyword matches. It understands synonyms, context, and conceptual relationships—searching for "board meeting minutes" also finds "governance session notes" and "director discussions." This eliminates the need to guess exact terminology while finding more relevant results than keyword-only search.
Can AI search understand natural language questions?
Yes, ask questions in plain English like "What were the key risks identified in Q3?" instead of trying keywords like "risks Q3 report." The AI interprets your question intent, retrieves relevant context from documents, and ranks results by relevance to your actual information need—not just keyword density.
Does search work with scanned documents and images?
Yes, built-in text extraction automatically processes scanned PDFs, images, and documents to make all content fully searchable. Once processed, you can search text within images, scanned contracts, or handwritten notes just like native digital documents. The system even searches metadata, annotations, and embedded content.
Can I filter by extracted metadata in search?
Yes, search supports @ metadata filters like @expiryDate:2026 and mixed queries that combine open-text terms with metadata constraints. This is useful for scenarios like finding all IDs expiring this year while still searching by names, entities, or other document text.
How does permission-aware search work?
Search results automatically respect all permission controls and site access boundaries. Users only see content from sites they have access to and documents within their permission level. External users never see results from unauthorized sites—maintaining security while providing powerful search capabilities.
Can I search across multiple sites at once?
Yes, search across all sites you have access to simultaneously or scope search to specific sites for focused results. This enables cross-site discovery (finding similar contracts across subsidiaries) while respecting site-level security boundaries. Site-scoped search ensures sensitive information stays within appropriate contexts.
What file types are searchable?
All major file types including PDFs, Microsoft Office documents (Word, Excel, PowerPoint), text files, markdown, HTML, images with text, scanned documents, presentations, and more. Audio and video files are searchable via transcripts if available.
How current are search results?
Search indexes update in near real-time as content is added, modified, or deleted. New documents typically appear in search results within minutes of upload. This ensures users always search against current content without manual reindexing or delays common in traditional enterprise search systems.
Are search queries logged for analytics?
Yes, comprehensive search analytics track query patterns, popular topics, result click-through rates, and search success metrics. Site administrators see what users search for, which results they select, and where searches fail—insights that optimize content organization and identify documentation gaps.
How does search integrate with AI Chat?
AI Chat uses the same semantic search technology to retrieve relevant context for answering questions. When you ask AI Chat a question, it searches your approved documents using advanced retrieval to find pertinent information, then generates responses grounded in those search results with source citations.