Security & Trust

Built for Sensitive External Work

Audit Trails

Document Watermarking

Encrypted Storage

Two-Factor Auth

Download Controls

Multiple AI Models

How Clear Ideas Protects Your Data

Every document, conversation, and workflow runs through the same security architecture. Here is what is in place today.

Encryption at Rest and in Transit

All content is encrypted with modern TLS in transit and strong encryption at rest across storage and backups. Your data is protected whether it is moving or sitting still.

Comprehensive Audit Trails

Immutable logs of user actions, document access, AI interactions, and system events. Know exactly who did what and when, with records that cannot be altered.

Governed AI Execution

AI chats, workflows, workflow jobs, and governed MCP content access create records with policy versioning, byte-level hashes, and controlled evidence export for replay or review.

Document Watermarking

Customizable watermarks with user identity, email, and timestamp for deterrence and attribution. Control how documents appear when viewed or printed.

Download and Export Controls

Per-site and per-role policy toggles for downloads and exports, including watermark-enforced view-only modes. You decide who can take content offline.

Two-Factor Authentication

Authenticator app support with enforcement policies to add a second layer of protection for every account.

Role-Based Permissions

Granular access control so internal users, managers, and external contributors each see only what they should. External stakeholders never get admin access.

AI Governance

AI outputs are only as good as the data behind them. Clear Ideas keeps AI grounded in approved content with controls that matter.

AI Grounded in Approved Content

AI chat and workflows draw from your approved documents, not the open web. Every answer includes source citations linking directly to the content it used.

No Model Training on Your Data

Your documents are never used to train AI models. Content sent for processing is scoped to the minimum required, and provider-side handling is limited to secure processing and abuse monitoring controls.

Governed Replay and Evidence

Governed AI records keep policy version, integrity metadata, prompt references, and durable storage pointers together so teams can reconstruct what happened later without relying on hot application storage alone.

Multiple AI Models, No Lock-In

Choose from OpenAI, Anthropic, Google, Cohere, and xAI in Clear Ideas. Connect compatible external AI clients through MCP when they need governed access to permitted workspace context.

Go Deeper

Explore specific aspects of how Clear Ideas approaches security and compliance.

Security Approach

How Clear Ideas balances robust protection with usability through egress protection, best practices, and monitoring.

Read Security Overview

Governed AI Operations

How organization policy, permission-aware retrieval, immutable AI records, evidence export, and review support sensitive AI work.

Explore Governed AI Operations

Security Features in Detail

The full list of security and compliance capabilities, from encryption and audit trails to integrations and backup.

View Security Features

Feature Comparison

See how Clear Ideas security compares to traditional virtual data rooms and file storage systems.

Compare Features

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Share sensitive information securely with clients, auditors, and partners. Then turn approved content into cited answers, repeatable workflows, and measurable engagement.

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